Sample Management GURUS
Hi guys ... i need to know a few thing sregarding the sample management ..
1. We have a material for which the base unit of measure is tons ... now we want to take a manual sample from it and create an inspection lot and carry out RR and UD ... so at the QPR1 screen .. the sample is created in the base unit of measure ... when we take the sample in decimals e.g .05 tons , the status of the lot is CRTD n hence it cannot be further processed with the same quantity .. so is it poosible that we take a sample in KG n having TO as the base unit of measure..
2. How do we configure that one sample represents a certain fixed amount .. lets say 1 sample represents 100 BAGS ... n is it done on the user side or IMG
3. While creating a physical sample manually tgrough transaction QPR1, we enter Production version in the pop up screen for material info .. but once we have saved the sample we cant find where the field dissappears, we need that cuz we have information regarding the shift in production version n is required to generate some reports .. n wat is the significance of entering the production version if it aint displaying or being used ..
Cheers
fayzal
Hi,
here are some answers to your request:
1. Samples can been created using any unit within the same dimension of the base unit of measure of the material. So if tons is the basis unit, you can create samples in mg, g, kg and other convertible units like lb.
2. I am afraid you can handle samples only in the units as described under point 1. Any other solution will require an extension of table QPRS (append) and define your own fields to do so. Don't be afraid, that's not so bad. But you will miss integration as these fields will not be used by SAP processes without further intervention via user exits.
3. The production version is not a field in the sample table QPRS, but a field to draw material and batch from the corresponding order/production version. You must apply some other fields to differ between the sample origin (we added fields for our won called sample origin and sample details for example).
Why don't you create these samples via result recording. All you need is to activate the in-process-control capabilities of SAP. You can apply physical samples there as well.
Regards
QM-Dude
thanx dude ,
i was sure that i wud get a response from u. a few more things regarding the previous queries ..
1. We have a BUM as To and when we create a lot with wieght in any other unit or in tonnage but is less than 1 to , the lot is created but its status is CRTD which cant be further processed until we change the quantities.
2. If we have a case where 100 Bags = 4000 tonnes .. how can we configure the sample such that 1 sample of 4 kg represents 4000 tonnes ..
3. We need to generate some reports which would be providing shiftwise info and certain Results .. so presently in production the shift entry is being done in the production version. So wat other way wud u suggest as to where can we take the shift n other related info so that we can utilise it for report extraction. I think a text field wont do cuz it wont be possible to segregate data at the time of report extraction.
Cheers
fayzal
Hi,
you are welcome...
1) This problem is new to me. When the sample quantity exceeds the lot quantity the system will act like a 100 % inspection, but it may depend on the MIC settings. What control elements are set? Do you make use of 'destructive inspection'?
2) The sample calculation will always use the base unit of measure. So if you purchase 100 Bags, the inspection lot quantity will be 4000 tonnes if your alternative UoM's are maintained correctly.
The inspection lot provides a field for number and type of container. If this data is maintained in e.g. purchase document, the inspection lot will be populated with this information automatically. Then it's up to you to decide whether the container or the sample quantity will be used for sample calculation. Make use of the sampling scheme to define the number of samples. Check the sample drawing procedure and you will see the possibilities. A detailed description would be too much now. So better check that before and in case you have question just come back here.
3) Here I need more information. I guess you are applying inspection type 04 as you are talking about shifts and production...
Based on the planned quantity the system will generate an inspection lot with an initial number of samples. SAP setup this process under the preference that samples are clearly planned but missed somehow that users want to identify the origin of each sample. We had the same problem e.g. in procurement. It was essentiell to know which sample was taken from which drum. So we added new fields via an append structure and create our own transaction enabling users to select relevant samples very easy, maintain the origin which was marked on the sample drawing instruction by hand. Then the samples are send to the lab. They maintain in the system the origin via our transaction and print labels and the inspection instruction indicationg what needs to be done which each sample (as we split samples, as lab A needs different sample size then lab B because of totally different inspection scope). All documents and labels provide barcodes to ease the handling e.g. for result recording significantly.
So I am afraid that you must
A) use inspection points (may an alternative to be considered. with an appropiate function module you can create inspection points similar to the sample creation porcess)
B) make use of the sample short text to maintain the origin
C) add your own fields to table QPRS
D) Add a qualitative inspection characteristic to the plan indicating which shift was on duty
Hope that helps you somehow. It's hard to provide a 100 % solution without having the complete picture of your process.
Regards
QM-Dude