expenses
Client is working on BAAn.
Client has got many dimensions in a GL account in BAAN .
They incurr expenses on their
1.staff
2.all telephone numbers
3. All Electricity bills
4.All fax machines
5.own vehicles
Now he wants to capture all these,Not on top level or GL acct level but on each minute level like for eg how much s the expense incurred on each telephone bill or electricity bill or each vehcle or each sales person.
How can we capture thi minute breakdown?
How can this be possible through the SAP standard Functionality?
Scope is restricted to FI-GL, FI- AR, FI_AP, MM and SD only.
Thanks in advance
manOO
Hi,
The question you should ask yourself is how these charges were registered in SAP against the G/L Account? Did you maintain POs against which payment was made for these costs?. If yes, then did you specify correctly the quantity?. If payments were made through direct invoice without reference to any POs (or other purchasing documents) where definite quantities were specified, then you can't make such analysis.
Cheers,
HT
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Moderator:
Hi HT,
Thx for feedback.The thing is that the scenario mentioned has not been mapped and I have to map that in SAP where I can cover up all the expenses in a manner mentioned.
For example if I want to capture expenses for say telephone,then I should be able to know for all the numbers at client locations.
Can you sugget me the way I should approach this.
You have mentioned of PO or direct invoice.Can you further suggest on this as how can it be used ?
Thx in advance
manOO
Hi HT,
Thx for feedback.The thing is that the scenario mentioned has not been mapped and I have to map that in SAP where I can cover up all the expenses in a manner mentioned.
For example if I want to capture expenses for say telephone,then I should be able to know for all the numbers at client locations.
Can you sugget me the way I should approach this.
You have mentioned of PO or direct invoice.Can you further suggest on this as how can it be used ?
Thx in advance
manOO
If you would like to go into very details as you have mentioned in your previous posting, then I am afraid the end users will have to record much info in the Purchase Orders and payment is going to be made with reference to PO. I don't really think direct invoice payment is suitable to you in this particular case.
Cheers,
HT
_________________
Moderator:
thx.But if there are several telphone numers say 50 then how it's possible to do away with PO ??
Telephone numbers is one of the several examples.
Client pays deposits in the banks several times.He pays to several employs as sales incentive or for that matter advances..
I am not personally impressed with my thinking on PO.
Is there any way by means of which I can track these expenses at such a minute detail level.
Please suggest.
manOO
thx.But if there are several telphone numers say 50 then how it's possible to do away with PO ??
Telephone numbers is one of the several examples.
Client pays deposits in the banks several times.He pays to several employs as sales incentive or for that matter advances..
I am not personally impressed with my thinking on PO.
Is there any way by means of which I can track these expenses at such a minute detail level.
Please suggest.
manOO
As I have specified clearly in my previous postings, the most important thing is how you can keep these information in SAP so as to support for your detailed reporting drill-down. With ABAP programed reports, you can easily extract such data into your nicely formatted reports.
Cheers,
HT
_________________
Moderator:
Dear HT,
Thx for that but I am not sure how can I fetch such report.To fetch such report at the minute level, I should have the data maintained or available as a result of some entries passed or transactions done.
How can I pass the entries for such minute details.
I may not have understood the solution correctly but I want to know is there any way by means of which I can pass such entries.
In a classic case of paying the staff, how can I achieve this and track how much I have spent on each employee.
Can you suggest the possibility of any approach to map this scenario.
Query 2:
Also, is there any way by means of which I can have a text field or reference fiels prepopulated.i.e if someone wants to add an entry in this field, some drop down list gets displayed and the chances of putting wrong entries gets eliminated.
thanks in advance
manOO
If you really want to maintain all this data, then you can probably do it in a service entry sheet. However, Just posting the costs to a cost center in FI and keeping the detail outside SAP in Excel would be much easier.
I cannot imagine that someone wants to enter all the details down to the minutes per call manually. This might be possible for 50 employees, but we have 98000. such entries would mean a multiple of costs than the call itself.
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Hi Svetja,
Thx for that.
just a correction.it's not that client wants to keep track of each call.It wants to track expenses incurred for each telephone number.I mean telephone line to be precise.There are about 50 lines so it wants to track the expenses incurred by each line(not every call made out of)
Similarly for employee expenses,bank deposits etc etc.
Even that is not a small thing..
In that case how can we have POs created.I can have account assigned POs but how can I have reference to the particular phone line or employee ?
Request you to suggest further..
Will it require a separate PO for each of this tel line or employee?
Can you suggest on the second question I asked on the reference field in my last posting ??
Thanks in advance
manOO
Hi,
For your second question, you will have to activate the user exit. We have had the similar requirement for the list of allowable requisitioners being allowed to maintained the PR for a particular plant and material group in the PR and it functioned quite OK in our system.
Cheers,
HT
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Moderator: