Knowledge Management

Question:
Hi,
The SAP system in my company allows movement type 102 and 122 to be posted even though IR has been done. This is because there are times when materials haven been inspected at the point of GR and passed inspection, but maybe not able to used in e.g. production due to poor quality. So replacement of the same material is required and movement 102 or 122 is needed.
My question is, since the amount in the IR remains the same, I just do a movement type 102 or 122 to returns the parts to vendor and when the new replaced parts arrived, I just do a movement type 101. But our FI thinks that it is not correct as there isn't any posting in FI to reflect any posting in FI and thinks that this process is not correct and thinks that there should be something like credit memo in IR. Any advise?
I have read the SAP help, it says it's possible to GR based on the reversal document and the loop will be closed but don't see any difference it makes.
Any help is appreciated,
Mei
Answer:
If the FI folks want credit memos, then do not allow to 102 and 122 despite of goods receipt in OMBZ.
Then the FI folks need to create the credit memo first. Only then you are able to do your reversal.
Then you can either palce a new PO to get the material with a new invoice. Or you get a replacement delivery free of charge, then the FI folks have to cancel the credit memo.
Answer:
Hi Svetja,
Thanks for your reply.
If the FI folks want credit memos, then do not allow to 102 and 122 despite of goods receipt in OMBZ.
Then the FI folks need to create the credit memo first. Only then you are able to do your reversal.
Then you can either palce a new PO to get the material with a new invoice. Or you get a replacement delivery free of charge, then the FI folks have to cancel the credit memo.
Apologise for giving the wrong infor, the FI folks wants something like the returns order. If it is a returns order, am I right to say that the following steps can be incorporated:
1) do a reversal e.g. 102 or 122 in IM
2) Then create returns PO.
3) how should be treatment of the new replacement parts be? GR in the old PO or new PO, new invoice must be created? Then how to close the loop for the original or first PO?
If I place a new PO with the new invoice as cited in your above reply, is there a link to say that PO #1 is linked to the returns PO #2? If not, it will be seems like PO#1 still has some remaining qty to GR.
When you mention that replacement delivery free of charge, are you referring to creating another item on the same PO but "Free" indicator being checked?
Thanks.
Answer:
Hi,
I would strongly recommend you of using the normal process whereby no new return PO is created as from what I understood, the setting through Transaction OMBZ has been set whereupon you are allowed to post return GR despite IR. In this case, the PO becomes open and further GR for replacement shipment can be made as standard posting (with movement type 101 and reference to your original PO).
Cheers,
HT
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Answer:
Hi HT,
Thanks for your reply.
The FI folks thinks that OMBZ should be set to disallowed to post GR after IR has been done. As this will not pass auit. And if this flag is set, how do I handle the following:
1) good returns with replacements ?
2) good returns with no replacements ==> this is quite ok as I can raise a credit memo for the IR and then do a movement type 122 for the returns.
Thanks,
Mei
Answer:
Hi,
The FI folks thinks that OMBZ should be set to disallowed to post GR after IR has been done. As this will not pass auit. And if this flag is set, how do I handle the following:
1) good returns with replacements ?
2) good returns with no replacements ==> this is quite ok as I can raise a credit memo for the IR and then do a movement type 122 for the returns.
I think that there is a misunderstanding here. The setting in this OMBZ will allow you to post goods return despite IR. If you don't set in this indicator, then an error will appear when you tried to post goods return. Once this indicator is posted, then the PO becomes open and therefore, another GR will be posted to offset the outstanding invoiced amount. If no GR is further made, then you can post credit memo to offset the invoiced amount for that PO or run MR11 to clear GR/IR clearing account.
Cheers,
HT
_________________
Moderator:

Answer:
Hi HT,
I think that there is a misunderstanding here. The setting in this OMBZ will allow you to post goods return despite IR. If you don't set in this indicator, then an error will appear when you tried to post goods return. Once this indicator is posted, then the PO becomes open and therefore, another GR will be posted to offset the outstanding invoiced amount. If no GR is further made, then you can post credit memo to offset the invoiced amount for that PO or run MR11 to clear GR/IR clearing account.
Apologize for the confusion caused.
It's like this:
1) I don't want to set this indicator. But after IR, I realised that I need to do a reversal for the GR with no change to the invoice. How can I handle cases like this? Is creating a returns PO the only way to go? But if I do a returns PO, there is no linkage to the original PO and as well as price of the original PO is not copied.
2) Pardon my ignorance. Is MR11 a FI transaction? Why do we have to clear GR/IR clearing account? Can this be setup as batch job?
Thanks for your help,
Mei.
Answer:
Hi,
1) I don't want to set this indicator. But after IR, I realised that I need to do a reversal for the GR with no change to the invoice. How can I handle cases like this? Is creating a returns PO the only way to go? But if I do a returns PO, there is no linkage to the original PO and as well as price of the original PO is not copied.
If this is the case, then the only solution I can think of is to reverse your Invoice receipt document before doing the goods return. The option of using return PO is not suitable to your requirement as there is not any linkage at all in this case.
2) Pardon my ignorance. Is MR11 a FI transaction? Why do we have to clear GR/IR clearing account? Can this be setup as batch job?
I can say that even if this is the FI transaction (similar to the case of MR21), this Transaction is always given to MM specialist to clear all GR/IR clearing account and you can set it up as background job running and can be set for many purchasing document at the same time. Check it out.
Cheers,
HT
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