Knowledge Management

Question:
Hi All!
I would like to setup an Absence Type to deduct from two Absence Quotas. For example, if someone take 8 hours of absence type 'A1', the 8 hours would be deducted from Absence Quotas 'Q1' and 'Q2'.
Any help would be great!
Thanks,
Jeff Styer
Answer:
I've had this problem before and have also seen the question posed by others.
Certainly up to 4.6 there was no way to do this directly through configuration as an absence type can only be assigned to one counting rule, and the counting rule in turn can only be assigned to one deduction rule. The deduction rule will only deduct from one quota at a time.
That's not to say that it could not be done. One possible way would be to have time evaluation reduce the second quota once it sees the absence type used for a day.
Another way might be to use a dynamic action or the PAI user exit off I2001 to create a corresponding I2012 or I2013 record that would in turn reduce the I2006 record when the QUOTA function is executed in time evaluation.
If you are not using time evaluation, a user exit or dynamic action could be used to change the second I2006 directly. If you take this route be very careful to make sure that the quota is replenished if the absence type is deleted, as no history of the change will be maintained.
If you do try any of my suggestions I'd be interested in hearing back how you fared.
Good luck!
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Jeremy
Answer:
Hi Jeremy!
Thank you for your reply. In your reply, you mentioned that prior to 4.6 this issue could not be resolved in configuration. I am in 4.7. How can you handle this issue through configuration? I have not seen any options for multiple quotas.
Thanks,
Jeff Styer
Answer:
I only said prior to 4.6 as I wasn't 100% sure about 4.7. I am working on 4.7 also and had a quick look at the tables. It seems it is no different from previous versions.
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Jeremy