Knowledge Management

Question:
Dear all HR experts,
I have performed below scenario case in our system and found some problems.
1) Create absence record via trnx PA61 from 24 Dec, 02 -- 27 Dec, 02
where 25-26 Dec,02 are public holidays. System shows a absence record for 2 days.
2)A substitution record is added via PA61 on 24 Dec,02 to make off-duty
of that day. Then time collision info. is shown and give warning message
with all infotypes (i.e. record in 1) with collision.
3) I change the absence record created in 1) via PA61.
First I update the from-date, 24 Dec, 02 to 25 Dec, 02 and then back to
24 Dec, 02. The number of leave day is changed from 2 to 1. as 24 Dec,02 is off-duty day and 25-26 Dec,02 are public holidays.
4) The substitution record created in 2) is deleted via PA61. But NO
warning message is shown and the absence record is NOT updated back to 2 days accordingly.
I understand that a warning message for collision of time infotypes will only occur when I ENTER NEW infotype records which overlap with existing ones, NOT when I am deleting a record.
But I think data inconsistency is incurred if the absence record is NOT updated back to 2 days. Say if I perform step 1) to step 4) for staff A but step 1) to step 3) for staff B. The absence days is 1 for both staffs which is incorrect.
Pls. advise.
Regards / Pansy
Answer:
Hi Pansy,
Unnfortunately SAP does not reevaluate absence data automatically, so you have to go back to the corresponding absence record and re-save or at least reevaluate. You may need to set up a dynamic action or user-exit on substitution records to capture this.
Cheers,
Jaed
Answer:
Hi jaed,
Thanks for your info. Would you tell me more about the dynamic action and user exit I can use, such as the user exit name and etc..
cheers,
Pansy
Answer:
Hi Pansy,
Set up a dynamic action (V_T588Z) on 2003 for change/delete and then MOD,2001,,,(2003-BEGDA),(2003-ENDDA)... the doco on the fields is pretty good.
Otherwise use the PAI user-exit on PA, ZXPADU02. You may have to set it up via CMOD, enhancement PBAS0001. Then just code a check on deletion or change of 2003 to display a warning to check 2001 records.
Cheers,
Jaed
Answer:
I am not sure if this helps you but we have similar problems and have found out that in our configuration, SAP does not allow for an absence on a public holiday. So, in your example of trying to record 4 absence days during a 4-day span that includes 2 holidays, you only see 2 absences.
Answer:
Hello,
When you regularly use substitutions which are entered after the entry of absences and attendances, you can make use of report RPTUPD00. This report updates all exceptios you wan't for a selected period of time. If you are also using payroll be awere that this might cause the field 'earliest retroactive accounting period' to change and cause a lot of recalculations, however that is depending of the time period you select
kind regards,
Cerillo
Answer:
Dear all,
Thank you very much for all your information. They are all useful for me.
My problem is seemed to be solved.
Regards / Pansy